What impact does Agentic AI have on customer satisfaction scores?

Agentic AI has a direct positive impact on customer satisfaction scores by providing 24/7 availability, faster problem resolution and consistent service quality. These self-thinking AI assistants can solve complex customer problems autonomously without human intervention, leading to higher customer satisfaction and an improved customer experience. The technology goes beyond traditional chatbots by acting proactively and offering personalized solutions.

What is Agentic AI and how is it different from traditional chatbots?

Agentic AI consists of self-thinking AI assistants that can autonomously make decisions and solve complex customer problems without pre-programmed scripts. These assistants analyze situations, take initiative and act independently to solve customer problems.

Traditional chatbots work with preset response patterns and can only respond to specific keywords or phrases. They follow a set script and refer customers to human staff once the question falls outside their programming.

Agentic AI, on the other hand, understands context, learns from each interaction and can come up with creative solutions to new situations. These assistants can:

  • Analyze customer history to provide personalized solutions
  • Working through complex problems step by step without human assistance
  • Proactively contact customers about potential problems
  • Independently decide what actions are needed for optimal customer satisfaction

The difference is in autonomy: where chatbots follow instructions, Agentic AI assistants take initiative independently and act like digital colleagues available 24/7.

What concrete impact does Agentic AI have on customer satisfaction scores?

Agentic AI increases customer satisfaction scores through faster response times, consistent service quality and proactive problem resolution. Customers experience less frustration because their problems are handled immediately by intelligent assistants who understand what is needed.

Tangible improvements in customer satisfaction arise from several factors:

24/7 availability means customers never have to wait for business hours or be on hold. Agentic AI solves problems immediately, even outside business hours, eliminating the frustration of waiting customers.

Consistent service quality ensures that every customer receives the same high standard of service. Human employees may vary in knowledge or mood, but Agentic AI always delivers the same professional and accurate service.

Personalized interactions occur because the AI has access to the entire customer history and preferences. Each interaction is customized to the specific situation and needs of the individual customer.

Proactive communication prevents problems before they happen. The AI can alert customers to potential issues, send reminders for important deadlines or provide updates on ongoing processes.

How do you measure the success of Agentic AI in your customer service?

You measure the success of Agentic AI by monitoring first contact resolution rates, average handling times and customer satisfaction scores. These KPIs provide direct insight into how effectively AI assistants are resolving customer issues and the impact this has on the overall customer experience.

The key metrics for Agentic AI performance are:

First Contact Resolution (FCR) rates show the percentage of problems that are resolved immediately on first contact. A high FCR means that customers do not have to contact multiple times for the same problem.

Average handling times measure how quickly problems are solved. Agentic AI can often analyze and solve complex problems faster than human employees.

Customer Satisfaction (CSAT) scores provide immediate feedback on how customers perceive service. Measure this after each AI interaction to identify trends and areas for improvement.

Cost per contact shows the financial efficiency of your customer service. Agentic AI can reduce these costs by solving more problems automatically.

Employee satisfaction metrics are also important because Agentic AI relieves employees of repetitive tasks, allowing them to focus on more complex and satisfying work.

Monitor these metrics monthly and compare the results to the period before implementation to measure true impact.

Why do some companies succeed better with Agentic AI implementation?

Successful Agentic AI implementation requires proper data integration, a phased rollout and continuous optimization. Companies that get these elements right see faster results and higher adoption rates among both customers and employees.

The critical success factors are:

Data integration is the foundation of effective Agentic AI. Assistants need access to customer history, product information and business processes to make intelligent decisions. Companies that have their data systems well organized see better results.

Phased rollout prevents overwhelm and enables fine-tuning. Start with simple use cases, such as FAQs, and gradually build out to more complex processes. This gives time to learn and adapt.

Employee training is essential because employees must learn to work with AI assistants. They need to understand when to hand over tasks and how to support the AI in complex situations.

Continuous optimization keeps the AI sharp and effective. Regularly analyze which interactions are going well and where improvements can be made. Agentic AI learns constantly, but needs human guidance for optimal performance.

Retain human touchpoints where it adds value. Not every customer interaction needs to be fully automated. Retain human contact for emotionally charged situations or highly complex problems.

How Pegamento is helping with Agentic AI for better customer satisfaction

We offer Dutch companies integrated Agentic AI solutions that directly impact customer satisfaction scores. Our approach combines self-thinking AI assistants with omnichannel communication and legacy system integration into a complete total package.

Our Agentic AI solutions provide:

  • Customized solutions with standard building blocks – no costly customization, just a smart combination of proven modules
  • Everything under one roof – from development to implementation, management and support, without complex vendor management
  • Legacy system migration – seamless integration with existing systems and processes
  • ISO 27001-certified security – along with ISO 9001 and ISO 26000 certification for quality and sustainability

We currently position RPA as “Agentic AI”: an evolution from executive bots to self-thinking assistants that not only follow instructions, but also take initiative and act independently for optimal customer satisfaction.

Find out how Agentic AI can improve your customer satisfaction scores. Contact us for a no-obligation analysis of your current customer contact situation and opportunities for improvement.

Frequently Asked Questions

How much does it cost to implement Agentic AI in my customer service?

Costs vary depending on the complexity of your current systems and desired functionalities. A basic implementation usually starts around €15,000-25,000, while more extensive solutions with full system integration can cost between €50,000-100,000. The investment usually pays for itself within 6-12 months through lower staff costs and higher customer satisfaction.

How long will it take before I see results from Agentic AI in my customer satisfaction scores?

The first improvements in response times and availability are visible immediately after implementation. Significant increases in CSAT scores you usually see within 4-8 weeks, as customers need time to experience the new service. For optimal results, plan for 3-6 months, during which the AI learns from customer interactions and becomes increasingly effective.

What happens when Agentic AI can't solve a customer problem?

Agentic AI recognizes its own limitations and automatically escalates to human workers when a problem is too complex. It does this seamlessly, passing all context and previous communication to the employee. Customers experience this as a smooth transfer, not a failure of the system.

Can Agentic AI integrate with my existing CRM and help desk system?

Yes, modern Agentic AI solutions are designed to integrate with popular systems such as Salesforce, HubSpot, ServiceNow and Microsoft Dynamics. Through API links and middleware, the AI can access customer data, create tickets and provide status updates. Integration typically takes 2-4 weeks, depending on the complexity of your current setup.

How do I keep my customers from getting frustrated with AI over human service?

Transparency is key - let customers know they are talking to AI and always offer the option to transfer to a human. Make sure the AI communicates naturally and shows empathy. Start with simple use cases where AI excel, such as FAQs and status updates, before automating more complex emotional situations.

What security risks does Agentic AI pose to customer data?

Agentic AI requires access to customer data, which poses security risks. Therefore, choose ISO 27001-certified vendors that employ data encryption, access control and audit trails. Also implement data minimization (AI only accesses necessary data) and ensure GDPR compliance when handling personal information.

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Joost Schaap-Account manager Pegamento

Joost Schaap

Senoir Account Manager

When a customer contacts an organization because they have a complaint, it is crucial that the employee of the organization begin by listening carefully. What does this complaint mean for the customer and also for their own organization? How can this complaint be resolved? After listening carefully the employee needs the right information so that a solution can be offered.

This piece was written by Joost Schaap, working as an Account Manager at Pegamento.

Tim Treurniet-AI developer Pegamento

Tim Treurniet

Designer of Intelligent Systems

Real childhood heroes I never had. But in retrospect, I believe figures like Willie Carrot or Dexter’s lab may have had an influence on me. I get energy from actually making innovative and useful products myself. Nothing like seeing the effect of a project that automates a boring task, or makes a complex process suddenly accessible.

A nice bridge to my photograph is the physical aspect of my work. By working with image recognition, I am often very directly connected to the physical world and my work is more than just programming. For example, our image recognition software ensures safety on bridges, tracks players on a soccer field or uses your own smartphone to accurately measure yourself. This combination between physical and digital provides variety and extra challenge. For me, these are the main reasons for my interest and enthusiasm in what I do!

This piece was written by Tim Treurniet, employed Designer of intelligent systems at Pegamento.

Vera van der Plas-UI-UX designer

Vera van der Plas

UI/UX Designer

As a UX/UI designer, I deal daily with transforming complex data into user-friendly visualizations. All of this topped off with a digital lick of paint which should attract the visitor’s attention to take action.

One of the interesting aspects of this field I find the effects that small tweaks, both textual and visual, can have on conversion. The psychological impact that a simple background color of a CTA button has on our behavior is huge. After all, that color can determine whether or not you are going to buy that product.

What we see and how our brains process and interpret this information fascinates me. The possibilities of subconsciously pointing potential customers in your chosen direction are endless. I hope to apply my expertise more often within our solutions in the future.

This piece was written by Vera van der Plas, working as a UX/UI Designer at Pegamento.

Fouad Rahaoui-Finance Pegamento

Fouad Rahaoui

Financial Controller

A Financial Controller within a company should not only be an expert in Finance. You must also have knowledge of the latest IT developments. Because these are also moving very quickly in the world of Finance.

At Pegamento, I can learn all about the latest IT developments. Like the latest development in the field of Machine learning and deep learning.

Through these application areas, as Financial Controller, I can further automate the financial business processes within Pegamento and implement improvements for the automatic processing of financial data.

This piece was written by Fouad Rahaoui, working as a Financial Controller at Pegamento.

Ernst Vegter-Business consultant Pegamento

Ernst Vegter

Business Consultant

Hospitality is one of my deepest motivations.
Not surprisingly, of course, customer service is a common thread in my career. Aspects of hospitality is being able to connect, to facilitate but mainly to make someone feel genuinely welcome. My intuition is my greatest asset to be able to put myself in the shoes of a guest. A customer is my guest.

Fed by various senses, an image forms around the client. I listen to what is being said, watch facial expressions, taste the underlying tone and get a feel for the challenge to be addressed. An image literally forms on my retina. I have to be able to see it. If I can see it, I can create it.

In this, the trick is to pursue simplicity, give the client a warm feeling that the problem is understood, receive good advice, facilitated and carefully guided to the solution. Trust, connect and unburden.

The feeling when a guest arrives at your hotel after a long tiring journey, can sit in front of the fireplace, be handed a good glass of wine and stare carefree at the fire. My guest knows it will be okay.

This piece was written by Ernst Vegter, working as a Business Consultant at Pegamento.

Gunisch-AI developer Pegamento

Gunish Alag

AI Developer

A picture is worth a thousand words, is an expression most of us have heard. We see a lot of things around us on a daily basis and subconciously have the ability to recognize and understand them. This ability of humans to me seems bizarre.

As a computer vision developer at Pegamento that is what I do, break down complex problems and turn them into solutions using images by meticulously extracting useful data.
With the world moving forward and new technologies emerging, complicated problems which were difficult to solve a decade earlier suddenly seem possible and viable. The future is full of new challenges and I look forward to them.

This story is written by Gunish, working as an AI developer at Pegamento.

Ewold Jansen-Service engineer Pegamento

Ewold Jansen

Service & Support Engineer

Hearing the wishes a customer has or the problems a customer is facing is important in order to then be able to help them properly. In both cases, I help find the right solution.

When the customer comes to us with a desire, they don’t know what all the options are. In this I advise them to make the right choices. When problems arise, listening to them is important. For example, a problem arises from a wrong action. By communicating well in this, many problems can be solved quickly by explaining it well. Through poor communication, a small problem can become very big.

This piece was written by Ewold Jansen, working as a Service & Support Engineer at Pegamento.

Andre Glasbergen-Scrum master Pegamento

Andre Glasbergen

Scrum Master

After completing my studies, I started working as a developer at a young Pegamento with a lot of ambition and enthusiasm. In the first years I learned all about process automation, now better known as RPA. I often had to rack my brains to convert the work instruction into a logical function, with not too many If-statements, so that the robot could perform the work.

I developed further and went to work as a consultant. Listening well to the customer and supporting in the pre-sales phase of projects. Executing projects and listening suited me very well. It was a small, but logical, step to now work as a Scrum Master and Project Manager. I have been supervising projects for a few years now. Such as RPA, Cloud applications and AI, according to the Human lead agile approach, We build this with a large team of specialists.

This piece was written by André Glasbergen, working as a Scrum Master at Pegamento.

Ensar Ari-IT engineer Pegamento

Ensar Ari

IT Engineer

Good communication between customer and organization is very important. As an organization, you naturally want to be easily accessible to your customers. Either via social media channels or via the old familiar telephone. Often organizations do not know exactly how they want their telephone line set up. That is why I like to help them think along and give them ideas. I believe there is a solution to every problem. But sometimes you just need someone who looks at the situation a little differently.

This piece was written by Ensar Ari, working as an IT Engineer at Pegamento.

Nini Heerings-Chief Happiness Officer Pegamento

Nini Heerings

Chief Happiness Officer

“You get to know someone better by playing for an hour than by talking for a year.”

This quote from Plato is totally hitting home for me. That’s why I like to connect people through play. Because while playing, you are totally on, all your senses at work.
In my great role as Chief Happiness Officer, I want to do that by connecting colleagues with each other and with the organization. In a creative and playful way that suits Pegamento.

When I’m not at work, I also enjoy connecting people. I do this by organizing The Playground, where adults play games you used to play in the schoolyard, gymnasium or neighborhood playground. The pure feeling of fun, total relaxation and no thoughts of anything but playing. That feeling is the goal.

This piece was written by Nini, working as Chief Happiness Officer at Pegamento.

Ger Koedam-Communication & Marketing Pegamento

Ger Koedam

Marketing & Communications

How can I help you? That’s pretty much the first question I ask when talking to people who are curious about our services. In such a conversation, the use of senses is very important. Because not everyone is the same. One person thinks in images, while for another words are important or how something feels. For me, sight and hearing are the most beautiful senses, because both eyes and ears absorb information and can convey or process emotions.

Why hearing? Because listening is essential in contact. And it’s the key to unlocking valuable insights.

I developed this skill early on. As a child, I enjoyed radio plays on the radio, bringing the stories to life in my head.

Pim Ritmijer-Software developer Pegamento

Pim Ritmeijer

Software Developer

Programming is more than just “code knocking. For me, listening to what the customer wants and visualizing that is an important part of software development.

Actively listening to a customer to understand the customer’s full story is crucial before building a solution. When you understand a customer’s story, you can think together about a solution that truly helps the customer.

Visualizing solutions is the next step for me. What will be the route we will climb to get to a solution? What challenges are we going to face to get to the top?

Like climbing, good preparation is valuable. Even though you can’t prepare for everything, preparation helps make the application fit the client’s needs as well as possible.

What a beautiful and fascinating profession programming is.

This piece was written by Pim Ritmeijer, working as a Software Developer at Pegamento.

Denise Verhoef-Software developer Pegamento

Denise Verhoef

Software Developer

Hearing is something you do a lot of as a programmer but also thinking, for example, when you are tasked with putting together a customer need. If the customer wants a function for his application, it is important that as a programmer you think carefully about which functions are functional and which functions are not. In this way, you will put together the most functional application possible and the customer will have a good end product. Turning needs into code into functionality is something I find interesting.

I am currently doing an internship at Pegamento and studying Software Developer. I get a lot of information that you have to process and apply. The nice thing about this is that you can learn new things but also that you can experience how it works in real business. I started this training last year and knew nothing about programming beforehand. Now I can find my own way with programming and I enjoy working with it. That you can get from a blank page to a functional application through code is cool!

This piece was written by Denise Verhoef, working as a Software Developer intern at Pegamento.

Remco Pabst-Business consultant Pegamento

Remco Pabst

Computer Vision & AI Lead

Using innovative software technology for people or business to make “things” easier and smarter is really a driving force. That’s why the connection between the senses appeals to me the most. Our brains connect the senses just like a business process connects people, systems (data) and logic. They register and trigger an action, exactly how it should be in an optimal workflow. Very cool what is already possible today when we add a lot of computational power to that as well.

Hearing also means a lot. Not because I like to listen to Jazz, Soul, Deep House or Focus-like music every day AND have to be able to listen well to interpret a wish or pain point, but more because not everyone can have all the senses at their disposal. Think of him or her with a visual impairment. The fact that in close cooperation we were able to apply AI, TTS/STT technology (which is still in development) for this often underserved group of people in today’s digital world and to improve the interaction and experience with it gives me a lot of energy and meaning to what I try to do with technology; create value.

This piece was written by Remco, working as a Business Consultant at Pegamento.

Thomas de Wolf-Vision Engineer Pegamento

Thomas de Wolf

R&D Director

Once when I had to choose which study I was going to do, I had a hard time making that choice. I was interested in engineering, but what I most wanted to do was just work with a team toward a common goal.

To this day, that is still what I love doing most. The technology has become image recognition and the team the computer vision department of Pegamento. So it’s logical that in terms of sense, I end up with “seeing. By using our image recognition solutions to see things in the real world, our entire team solves relevant problems for our customers. And because of the variation in customers, the places where our solutions end up are never the same. For example, one moment I am in the control room of a bridge and the next day I am on a production line for sandwiches or between the fences of a TBS clinic.

This piece was written by Thomas de Wolf, working as a Computer Vision & AI Lead at Pegamento.

Rob Roode-Research Development

Rob Roode

Research & Development

Recognizing and automating patterns. Tasks we are constantly working on when implementing our robots at Pegamento. My 2 Drentsche Patrijshonden are hunting dogs and certainly not robots. The hunting instinct and intuition is basically in their genes. Continuing to offer new forms of training has taught them to recognize and act independently in hunting situations. Even “unsupervised,” even if I’m not around.

But when you try to teach a brain something, it also starts to see things you don’t expect. Dogs pick up on the slightest deviation in your voice or directions. To start recognizing that and correcting it again is perhaps the most complex challenge. But in our work, for the wonderful clients for whom we get to work, it often yields the most beautiful new insights!

This piece was written by Rob, founder of Pegamento and in charge of Marketing and R&D.

Serge Poppes-CEO Pegamento

Serge Poppes

CEO

Feeling. That’s the best thing Pegamento stands for. Feeling for technology in the broadest sense of the word. Not only feeling for the exciting stuff like AI, but also for the basics of communication.

The very best part of my job is selling, listening, translating and thinking about what really matters. We bring the digital transformation with a great team!
The diversity of our team, how sharp we are, but especially the wonderful things we get to make makes me feel extremely good. Hence, I intuitively chose the sense of “feeling.

Feeling gives life and differentiation!